Document Management

Find what you’re looking for quickly and easily. That’s what document management helps you achieve. Files are saved digitally and employees can access the information they need for their work.

With Document Management for Intrexx, documents are stored in one central location and are therefore available company-wide. Editing, releasing and managing documents is made significantly easier with the application. The user management defines who can can view and edit which documents.

Functions in a nutshell

Automated review and approval processes

Every document is processed through the review and approval team of the chosen area of responsibility, before it is made available to the selected group of users. The relevant people will be notified via email once the release procedure of a new document or a new version has started.

PDF generation

Following release, the application converts Word, Excel or OpenOffice documents directly into PDFs, which are then placed in the directory.

Supporting documents

Topically related documents or documents that supplement one another are assigned to the relevant other documents using this function.

Audit-proof archiving

If you upload a new version of a document, the application automatically archives all previous versions.

Integrated user management

Whenever you create a new directory, select the employees that should have access to it and to the documents published within. You can access all distribution lists, organizational units, roles, etc. from your LDAP/AD directory for this.

The benefits

Good overview with a clearly structured and unified storage system

Standardized procedures increase efficiency

Security with audit-proof archiving

No duplicated processing, document status is always visible

Full text search for easy research

Optimal overview of editing and release statuses